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3. Equipment procurement (purchasing) planning
began once all of our items were accounted for.
The focus was on assuring all necessary steps to
serve our first patients in the new facility would be
accomplished prior to our move date. For some
equipment this will be a simple purchase and
install. For other major equipment we need to plan
time for negotiating best price, storage (“staging”),
commissioning (by accreditation agencies), staff
training, vendor installations, and use of mobile
equipment during the transition.
4. In 2017 we will perform the exercise of designating
a unique identification number for every piece of
equipment to be moved, aligned with its
assignment to the specific room it will be moved
to. We will then tag all equipment with this number.
5. Another critical planning phase which will occur in
2017 is “transition planning.” This phase involves
planning for continuous operations as we move to
the new facilities. This is quite complex,
recognizing that for a period of time we will need
to be operational at both sites.
Plan
Our equipment matrix and Room by Room Logs were
complete by October 31, 2016. The matrix has 2,638
rows of equipment items, with a total spend of $18
million, half of which will be purchased as routine
capital equipment in the years’ proceeding the move.
For example, new beds and stretchers were
purchased in 2016, in 2017 we will purchase
anesthesia machines, a PFT lab, and an ECP unit,
and in 2018 an MRI and Mammography unit.
Our procurement plan was completed in December
2016.
In 2017 we will complete our unique identification and
tagging phase, as well as our transition plan.
Centers of Excellence: Equipment Planning
BAY AREA MEDICAL CENTER PERFORMANCE IMPROVEMENT 2016 • PAGE 29
BAMC